Work Travel: Is It Worth The Hassle?

Traveling for work is a topic that has been extensively discussed, with many people weighing the pros and cons. On the one hand, business travel can be an incredible opportunity to experience new places, cultures, and people, adding a lot of value to one's life. It can also help you build a network, break the monotony of daily routine, and gain new skills and perspectives. On the other hand, it can be tiring, disrupt your personal life and health, and take you to places you might not enjoy. So, should you travel for work? The answer depends on your personal circumstances, priorities, and how you navigate the challenges that come with it.

How much travel is required?

When considering a job that requires travel, it is important to understand how much travel will be involved and whether it will be a major part of the role. Travel requirements vary across companies and roles, so it is essential to gain clarity on this before accepting a position.

Some jobs may only require occasional travel for client meetings, trade shows, or customer visits, while others may involve frequent travel or long-term assignments lasting several months. For example, sales representative roles often include a percentage in the job description, indicating the amount of time expected to be spent travelling, such as 75% of the time. Similarly, jobs in tourism and hospitality, transportation, or aviation can entail significant travel, with long-haul drivers and pilots spending nearly 100% of their time on the road or in the air.

It is worth noting that travel frequency can also vary within a role. For instance, you may need to travel for one part of the year during the company's busy season or take on a long-term project that requires an extended stay in a new location. Conversely, some jobs may only entail short business trips, such as a couple of days per week or once a month. Understanding the distribution of travel across the year can help you assess the impact on your work-life balance.

When considering a position that involves travel, it is advisable to ask the employer about the expected travel percentage and the typical travel patterns. For instance, will you be travelling once a week, or will it be more sporadic? Are there particular seasons or projects that require more travel? Gaining clarity on these details will enable you to make an informed decision about whether the travel requirements align with your preferences and lifestyle.

Additionally, it is worth inquiring about the flexibility of travel arrangements. Can you opt out of certain trips or substitute them with virtual meetings? Are there opportunities to extend your trips for leisure? Understanding the level of flexibility can provide you with a sense of control and help you better manage your work and personal commitments.

How will I travel?

When considering a job that requires travel, it's important to understand how you will be travelling. Here are some key points to consider:

Transportation Method

Firstly, find out whether you will be travelling by car or plane. If you need to drive, clarify whether you will be using your own vehicle, a rental car, or a company car. If flying is required, ask if you will be flying commercially or on a company plane. Understanding the expected transportation method will help you assess the potential costs, convenience, and environmental impact of the role.

Travel Arrangements

Inquire about who will be responsible for making travel arrangements. Some companies allow employees to make their own reservations, while others rely on a travel agency or an internal travel manager. Understanding the process will enable you to make informed decisions and ensure smooth travel arrangements.

Travel Expenses

It is crucial to clarify which travel expenses will be covered by the company. Typically, necessary expenses such as airfare, car rentals, parking, hotel reservations, Wi-Fi, and meals are covered. However, it is important to confirm this with your prospective employer. Additionally, inquire about the reimbursement process for any expenses you may incur. Understanding the financial implications of travel will help you make an informed decision.

Travel Companions

If you are curious about potential travel companions, ask about the travel arrangements of your colleagues. In some cases, you may be travelling with coworkers, which can provide opportunities for team bonding and building professional relationships. Alternatively, solo travel may be more prevalent in certain roles, allowing for greater independence and flexibility.

Travel Destinations

Understanding the potential travel destinations is essential. Inquire about the locations you are likely to visit and whether they align with your interests and comfort level. Consider factors such as safety, cultural norms, and any specific challenges or benefits associated with the destinations. This information will help you assess the appeal and feasibility of the travel requirements.

Remember, the details of travel arrangements can vary significantly between companies and roles. Asking these questions will help you gain a clearer picture of what to expect and make a more informed decision about whether a job requiring travel is right for you.

Who covers expenses?

When it comes to work-related travel, employers generally cover the costs incurred by their employees. These expenses are typically reimbursed by the employer and can be claimed back if they are strictly for business needs. While it is not a legal obligation for employers to cover these costs, it is a common practice and can be outlined in the employment contract.

There are several methods that employers can use to cover or reimburse travel expenses:

• Company credit cards: Designated company credit cards can be used for travel expenses, especially when a team shares a budget and expenses.
• Employee credit cards or prepaid cards: Employees may be provided with a company credit or prepaid card to cover expenses directly.
• Cash reimbursements: For smaller expenses, employers may reimburse employees after the trip by collecting and reviewing their receipts.
• Per diem allowance: Employees can be given a set amount per day to cover their travel expenses, which may be limited to specific categories like food or transportation.

It is important to note that personal activities that do not relate to business are generally not considered valid expenses for reimbursement. Additionally, there may be different tax implications for travel reimbursements depending on the duration of the trip and the employee's tax home. Employees should keep detailed records of their expenses and follow their company's travel expense policies to ensure proper reimbursement.

Overall, employers are responsible for covering work-related travel expenses, and there are various approaches to facilitate this process, ensuring that employees are compensated for their business-related travel costs.

Where will I stay?

When it comes to travelling for work, there are several options for where to stay. The choice depends on various factors, such as budget, location, amenities, and personal preferences. Here are some common choices for business travellers:

Business Travel Hotels

Business travel hotels have traditionally been the go-to option for corporate travellers. They are often located near business centres, public transport hubs, and offer on-site meeting rooms. These hotels cater to various budgets, ranging from budget-friendly options to more luxurious accommodations. They usually provide essential amenities like high-speed internet, room service, and comfortable workspaces.

Serviced Apartments

Serviced apartments have gained popularity among business travellers seeking a "home away from home" experience. These apartments offer separate living areas, kitchens, and laundry facilities, providing independence and comfort during extended stays. Serviced apartments often include housekeeping services and high-speed internet, ensuring a blend of luxury and practicality.

Short-Term Rentals/Airbnb

Short-term rentals, facilitated by platforms like Airbnb, offer flexibility and personalised options. Business travellers can choose from a range of accommodations, from small apartments to larger spaces for group bookings. Short-term rentals often include separate office spaces or fully equipped kitchens, catering to diverse needs and budgets.

Hostels and Co-Living Spaces

While hostels may have a stigma due to limited privacy and basic amenities, they can be a cost-effective option for business travellers on a tight budget. Some hostels offer private rooms, workspaces, and social areas for networking. Co-living spaces, a more recent addition to the market, provide private bedrooms and shared communal living spaces, fostering interaction with like-minded individuals.

Extended-Stay Hotels

Extended-stay hotels, such as WoodSpring Suites®, cater to business travellers seeking a blend of comfort, convenience, and affordability. These hotels offer amenities like free Wi-Fi, parking, and in-room kitchens, allowing guests to prepare their meals and save on dining out. Extended-stay hotels often provide personalised suite layouts, accommodating solo travellers or groups, with ample space for work and relaxation.

When deciding where to stay during work travel, it is essential to consider factors such as location, amenities, reviews, pricing, flexibility, accessibility, and additional services. By weighing these factors, business travellers can make informed choices that align with their preferences and ensure a productive and pleasant experience.

Can I opt out of travel?

Opting out of travel is a complex issue that depends on several factors, including the nature of your work, your company's policies, and the specific circumstances of your travel arrangements. Here are some key considerations regarding opting out of work-related travel:

Company Policies and Expectations

Different companies have different expectations and policies regarding work-related travel. Some companies may require frequent travel, while others may only have occasional travel requirements. Before accepting a position that involves travel, it is essential to understand the company's travel expectations and your role in meeting those expectations. Ask questions about the frequency and duration of travel, as well as any flexibility or opt-out options that may be available. Understanding these policies will help you make an informed decision about whether the job is a good fit for you.

Impact on Job Performance and Career Opportunities

Opting out of travel may have implications for your job performance and career trajectory. If your role requires building relationships with clients or collaborating with colleagues across different locations, travelling may be crucial for fostering those connections. Additionally, travelling can provide opportunities for networking, skill development, and exposure to diverse cultures and experiences. However, it is important to weigh these benefits against the potential drawbacks, such as time away from family and the challenges of maintaining a healthy work-life balance.

Financial and Logistical Considerations

Travelling for work typically comes with financial and logistical considerations. Find out how your company handles travel arrangements and expense reimbursement. Some companies provide corporate credit cards or reimbursement for travel expenses, while others may have more limited policies. Understanding these details will help you assess the financial implications of work-related travel. Additionally, consider the impact on your personal life. Travelling can be disruptive, especially if it involves frequent long-distance trips or last-minute bookings.

Flexibility and Negotiation

In some cases, you may have the flexibility to negotiate or opt out of certain travel requirements. For instance, if you have family commitments or personal obligations that conflict with specific travel plans, discuss alternative arrangements with your employer. They may be open to accommodating your needs, especially if you propose viable solutions, such as virtual meetings or suggesting a colleague who can attend in your place. However, keep in mind that frequent or last-minute opt-outs may impact your professional relationships and how you are perceived by your colleagues and supervisors.

Weighing the Pros and Cons

Travelling for work has its advantages and disadvantages. On the one hand, it can offer opportunities for personal growth, networking, and experiencing new places. On the other hand, it can be exhausting, disruptive to your personal life, and challenging for maintaining a healthy routine. Carefully consider your priorities and how travel fits into your lifestyle. If you decide that the benefits of travel outweigh the drawbacks, you can develop strategies to make the most of your travels and mitigate some of the negative impacts.

In conclusion, opting out of work-related travel is not a straightforward decision. It requires careful consideration of your company's policies, the impact on your job performance and career, financial and logistical implications, and the level of flexibility available to you. Open communication with your employer and a clear understanding of your travel expectations are key to making informed choices that align with your personal and professional goals.

Frequently asked questions