Traveling Abroad? Protect Company Data

Travelling abroad with sensitive company data comes with a host of challenges and risks. From public WiFi networks to insecure public computers, there are many ways hackers can gain access to sensitive information. Cybercriminals can eavesdrop on activity and skim data from public WiFi networks, and travellers are often targets for thieves and pickpockets. It is also common for governments to monitor and store internet activity, especially in public spaces. To protect company data, travellers must be vigilant and proactive, implementing measures such as VPNs, strong passwords, and regular software updates.

Public WiFi networks

However, public WiFi networks also pose significant risks to data security. Here are some important considerations and precautions to take:

• Be cautious of free WiFi: Free public WiFi networks are often unencrypted and vulnerable to security breaches. Hackers can easily gain access to devices connected to these networks and compromise sensitive data such as emails, passwords, documents, and bank details. Always opt for secure, official WiFi offerings and avoid connecting to unknown or unsecured networks.
• Use a VPN: A Virtual Private Network (VPN) is essential when using public WiFi. It creates a secure, encrypted connection between your device and the internet, safeguarding your data from potential hackers. VPNs are affordable and easily accessible through apps or browsers.
• Disable auto-connect: Ensure your devices do not automatically connect to WiFi networks as you move through different locations. Manually connect to trusted networks to reduce the risk of accidentally joining a suspicious or fake network.
• Avoid sensitive activities: Refrain from accessing personal accounts or sensitive data when connected to public WiFi. This includes online banking, confidential emails, or sharing private information.
• Update devices and software: Keep your devices and software up to date with the latest security patches and upgrades. These updates often include critical security enhancements that protect against recently discovered threats.
• Use strong passwords: Strengthen your data security by using strong, complex passwords or PINs for your devices. Consider using a password manager tool to generate unique and robust passwords for each device or profile.
• Enable two-factor authentication: Add an extra layer of protection by enabling two-factor or multi-factor authentication on your devices. This will require additional credentials or push notifications to access your devices and files.
• Be aware of your surroundings: Physical surroundings matter too. Keep your devices with you at all times or store them in a secure place, such as a hotel safe. When typing sensitive information, ensure no one is sitting behind you or use a privacy screen to prevent others from peeking.

Insecure public computers

Public computers, such as those in internet cafes, are often unsecured and use outdated software, making them a common source of cybercrime and data breaches. When travelling abroad, it is important to be cautious when using public computers, as you do not know what has been installed on these machines. Here are some tips to help protect your data when using public computers:

• Avoid using public computers altogether if possible.
• If you must use a public computer, avoid accessing personal accounts or sensitive data.
• Be wary of free WiFi and Bluetooth connections, which may be fake hacker access points.
• Use a Virtual Private Network (VPN) to strengthen your security. A VPN creates an encrypted connection between your device and a secure network, masking your location.
• Use strong passwords, PINs, and two-factor authentication to protect your devices.
• Keep your devices with you at all times and secure them when not in use.
• Be vigilant about your surroundings and where and how you use your devices.
• Regularly update your devices and software to ensure you have the latest security patches.
• Install reputable antivirus software and run scans to detect any malware.
• Back up your data onto an external hard drive or cloud storage solution to ensure you can retrieve it in the event of a breach or device loss.
• Be mindful of the laws and regulations governing cybersecurity in the country you are visiting.

Discoverable devices

When travelling abroad, it is important to be aware of the risks associated with discoverable devices. Discoverable devices, such as mobile phones and laptops, can be vulnerable to cyber-attacks and data breaches. Here are some ways to protect your data and devices when travelling:

Firstly, it is crucial to disable Bluetooth connectivity. Leaving Bluetooth turned on in public allows hackers to easily transfer malware to your device. This makes you vulnerable to further cyber-attacks and data breaches. It also allows people to track your movements silently. Therefore, it is recommended to keep Bluetooth disabled as much as possible, especially when travelling abroad.

Secondly, be cautious when connecting to public Wi-Fi networks. Hackers can gain access to your device and sensitive information, such as emails, passwords, documents, and bank details, when you connect to unsecured public Wi-Fi. If possible, avoid public Wi-Fi networks altogether and use a VPN (virtual private network) instead. A VPN creates a secure connection between your device and the internet, protecting your data from potential threats. If you must use public Wi-Fi, ensure that you disconnect and log back in periodically, as this can help identify whether the network is secure.

Thirdly, update your devices and software regularly. Before travelling, ensure that your devices have the latest security patches and updates installed. Outdated software can leave your device vulnerable to cyber-attacks and data breaches. Regular updates improve the security and functionality of your devices, protecting you from recently discovered threats.

Additionally, use strong passwords and enable two-factor authentication. Strong passwords or PINs serve as the first line of defence against unauthorised access to your devices. Enable two-factor or multi-factor authentication for added security. This requires additional credentials, such as email verification or biometric identification, making it harder for unauthorised individuals to access your devices.

Finally, be vigilant about your surroundings. Keep your devices secure and be aware of people trying to steal information by spying on your device screen. Consider using a privacy screen on your laptop to restrict visibility. Be cautious when using public charging stations, as they may be fake and used to install malware on your device. Always keep your devices with you and avoid leaving them unattended.

By following these precautions, you can significantly reduce the risk of data breaches and cyber-attacks when travelling abroad.

Device storage/charging stations

Device storage and charging stations are a huge risk for data breaches and cyber-attacks. These stations are often fake and riddled with cybercrime. The FBI and FCC have warned against using public charging stations as they can be used to load devices with malware. This is known as "juice jacking".

Public USB charging stations, such as those found in malls and airports, are used by bad actors to spread malware and monitoring software. The cord used to charge a device can also be used to send data from the device to other devices. For example, when an iPhone is plugged into a Mac, photos can be downloaded from the phone to the computer. If a charging port is compromised, hackers can access emails, text messages, photos, and contacts.

To avoid these risks, it is recommended to carry your own charger and USB cord and use an electrical outlet instead of a public charging station. It is also advised to not charge your devices in a rideshare, even if using your own cord, as plugging in can trigger an option to connect your phone to the vehicle's system. A portable power source is a good alternative to charging your device in public.

Additionally, it is important to be aware of the voltage requirements of the country you are visiting. Different countries have different voltages, frequencies, and socket types. Using an adapter is necessary when traveling to a country with a different socket type. If a device is plugged into a higher-voltage electrical system than it is compatible with, it can be permanently damaged. It is also important to use the correct adapter to avoid damaging your device or electrocuting yourself.

Theft

Keep Devices Secure:

Always keep your devices with you and avoid leaving them unattended. When in public places like airports, hotels, and restaurants, ensure your devices are secure and within your sight. Use security settings such as PIN codes or fingerprint ID to lock your devices.

Be Discreet:

Be cautious of your surroundings and avoid using devices in areas where someone might be able to steal information by looking at your screen. Consider using a privacy screen on your laptop or tablet to restrict visibility.

Avoid Unsecured Accommodation:

Choose secure accommodation options and ensure your equipment is properly secured when left unattended.

Backup Data:

Before your trip, back up your data to an external hard drive or cloud storage. This ensures that even if your device is stolen, you don't lose access to essential company data.

Install Tracking and Remote Wiping Software:

Use device management software to track and locate your devices if they are stolen. Additionally, remote wiping functions allow you to erase all data from your devices if they fall into the wrong hands.

Be Vigilant:

Stay vigilant and aware of your surroundings. Keep your devices with you, and if you need to step away, ensure they are locked in a safe place.

By following these precautions, you can significantly reduce the risk of theft and protect company data while travelling abroad.

Frequently asked questions