The Life Of A Traveling Worker: Always On The Move

Being a travelling worker can mean many things, from working to fund your travels to accepting a job that requires travel. It can be a way to kickstart your career or gain valuable work experience and references for a job back home. However, it's important to consider the potential downsides, such as the impact on your work-life balance and the physical and emotional toll of frequent travel. Before embarking on any travelling worker path, it's crucial to ask yourself important questions about your priorities and preferences to ensure you find a balance that works for you.

Travel time to work

Travelling for work can be a glamorous and exciting prospect, offering the opportunity to explore new places and experience different cultures. However, it can also be time-consuming and challenging, with early starts and long days. It is important to understand what is meant by "traveling worker" and the implications for travel time to work.

The term "travelling worker" typically refers to individuals whose jobs require them to travel frequently, often across different cities or countries. This could involve travelling to meet clients, attend conferences, or visit different offices within the same company. For example, a consultant may travel to different client sites to deliver projects, or a salesperson might travel across regions to meet prospective customers.

When considering a role that requires travel, it is essential to understand the expectations and arrangements for travel time to work. Travel time can significantly impact work-life balance and job satisfaction. Here are some key considerations:

Understanding Travel Requirements:

Ask about the frequency and duration of travel. Will you be travelling a few times a year or several times a month? Are these long-term assignments or short business trips? Knowing the travel expectations will help you assess if the role aligns with your lifestyle and preferences.

Travel Arrangements and Expenses:

Inquire about the mode of transportation and travel arrangements. Will you be travelling by car, plane, or train? Who will make the travel bookings, and what expenses will be covered by the company? Understanding these details will help you gauge the convenience and potential costs associated with the travel.

Work Expectations During Travel:

Clarify the expectations for work hours and availability during travel. Will you be expected to work on presentations or attend client dinners while travelling? Knowing the work expectations will help you manage your time effectively and set boundaries when needed.

Impact on Personal Life:

Consider the impact of travel on your personal life and relationships. Will you be away from home frequently, and how will this affect your family or personal commitments? Reflect on your ability to manage the time away and maintain a healthy work-life balance.

Compensation and Benefits:

Understand the compensation package and any additional benefits offered for travelling employees. Are there opportunities for flex time or remote work to compensate for travel days? Are there any allowances or stipends provided for meals, accommodation, or transportation? Ensure you are comfortable with the financial arrangements and feel valued for your time and efforts.

By asking these questions and considering the impact of travel time to work, you can make a more informed decision about whether a travelling worker role is right for you. It is important to weigh the benefits, such as exploration and networking opportunities, against the challenges of frequent travel, including fatigue and potential disruptions to your personal life. Ultimately, the decision should align with your career goals and lifestyle preferences.

Work-life balance

Travelling for work can be an exciting prospect, but it's important to consider the impact it may have on your work-life balance. Here are some ways to maintain a healthy equilibrium between your professional and personal life while taking on a travelling job:

Choose your priorities carefully

Understand what matters most to you, whether it's spending time with family, pursuing hobbies, or simply relaxing. Be selective about the work trips you take, considering the potential impact on your personal life. Ensure that your employer respects your boundaries and doesn't overstep your limits.

Keep your family involved

Discuss your work schedule with your family and seek their input on how to make the arrangement more manageable. Ask them about the best times to travel and the optimal duration of your trips. Find ways to ease their burden while you're away, such as by hiring help for tasks like lawn mowing or childcare.

Stay connected with technology

Take advantage of technology to stay connected with your loved ones. Use video calling platforms like FaceTime or Skype to have virtual dinners, read bedtime stories to your children, or simply catch up. This can help reduce the sense of isolation and maintain meaningful connections.

Stick to a schedule

Maintaining a consistent routine, even while travelling, can provide a sense of stability. Try to stick to your usual mealtimes, exercise routines, and family call schedules as much as possible. This can help you feel more in control and ensure that your personal life doesn't get neglected.

Prioritize self-care

Travelling for work can be physically and mentally demanding, so prioritize self-care. Make healthy food choices, even if it means opting for healthier options at fast-food restaurants. Try to get enough sleep, and incorporate physical activity into your routine to maintain your energy levels and overall well-being.

Make the most of your home time

When you are at home, savour those moments and focus on the people and activities that bring you joy. Finish any pending tasks or chores before your next trip to avoid added stress. This way, you can truly relax and enjoy your downtime without worrying about unfinished business.

Bring reminders of home

If you feel homesick or disconnected, bring mementos or tokens from your loved ones to keep them close to your heart. It could be a picture of your family, a gift from a friend, or anything that reminds you of the people you cherish.

Reframe your perspective on work-life balance

Recognize that a traditional 9-to-5 work schedule may not apply to your situation. Instead, consider your work-life balance over a longer period, such as weeks or months. For example, you could take a full week off after several weeks of travel to recharge and reconnect with your family.

Be mindful of cultural differences

Different countries have varying attitudes towards work and leisure. For instance, Spain is known for its relaxed work culture, with locals prioritizing leisure time. In Denmark, there is a strict boundary between "work" and "life," with a sacred family time from 4 pm to 7 pm each day. Understanding the cultural norms of your destination can help you manage expectations and adapt your work-life balance strategies accordingly.

In conclusion, travelling for work can offer exciting opportunities, but it's crucial to actively maintain a healthy work-life balance. By setting clear priorities, staying connected with loved ones, and taking care of your health, you can make the most of your travels while still nurturing your personal life.

Travel expenses

When it comes to travel expenses, employers will usually cover these costs for you when travelling as part of your job. They may provide an allowance, a company credit card, or a prepaid card. However, some companies may require you to pay the expenses yourself and then reimburse you at a later date.

It's important to note that you can only deduct or claim expenses that are deemed "ordinary and necessary". This means you cannot deduct or claim any extravagant expenses or personal expenses.

• Travel by plane, train, bus, or car between your home and your business destination.
• Transportation costs between the airport/train station and your hotel, and between the hotel and your work/meeting location.
• Shipping of baggage or display/sample materials to your temporary workplace.
• Laundry and dry cleaning.
• Tips for services related to acceptable expenses.
• Lodging and meals that are not for entertainment purposes.
• Business calls and communications (e.g. fax, computer rental fees).
• Car usage at your business destination (actual expenses or standard mileage rate, plus parking fees and tolls).
• Other similar and necessary expenses, such as renting a computer or transportation to a meal.

If you are provided with a ticket or are able to travel for free through a loyalty program, your travel cost is considered zero.

In terms of reimbursement, most reimbursements for ordinary and necessary travel expenses for temporary travel are not taxable. However, if the work at the temporary location is expected to last longer than a year or is indefinite, the reimbursement is taxable. Additionally, travel reimbursements for workers without a fixed "tax home" location are also taxable.

Work flexibility

Being a travelling worker can mean a lot of things, from jet-setting to Paris and Milan for Fashion Week to long-haul flights every other week. The amount of travel required for a job varies from company to company, and it's important to understand the expectations and requirements before accepting a position.

Flexibility in Work Arrangements

When considering a job that involves travel, it's important to ask about the flexibility of work arrangements. Will you be expected to work in an office or co-working space, or will you be able to work remotely when on the road? Understanding the company's policies on remote work and flexible work arrangements is crucial.

Flexibility in Travel Scheduling

Travelling workers often have some control over their travel schedules. This could include choosing flight times that suit their preferences or needs, or even deciding on the mode of transportation (e.g., flying or driving). Being able to schedule travel around personal commitments or preferences can make a big difference in overall job satisfaction.

Flexibility in Work Hours

For travelling workers, the concept of work hours can become blurred. It's important to establish clear expectations with your employer about when you are expected to be available and responsive. However, some companies offer flex time, which allows you to adjust your work hours to accommodate travel or make up for after-hours work. For example, if you attend a client dinner that runs late, you may be able to start the next day a little later.

Flexibility in Work Location

Some travelling workers have the option to choose their work locations to a certain extent. This could mean selecting destinations that align with personal travel goals or choosing locations that offer a better work-life balance. For example, a travelling worker might opt for a city with plenty of outdoor activities to enjoy on weekends or a location that minimises jet lag.

Flexibility in Opting Out of Travel

While a job may require travel, there are often opportunities to opt out of certain trips or substitute them with virtual alternatives. For instance, if you have family commitments or simply need a break from travelling, employers may allow you to skip a non-essential trip. Discussing these possibilities upfront can help set clear expectations and ensure a better work-life balance.

In conclusion, work flexibility for travelling workers encompasses a range of factors, including work arrangements, travel scheduling, work hours, work locations, and the ability to opt out of travel when needed. By understanding and negotiating these aspects, travelling workers can create a healthier and more sustainable work-life balance.

Pros and cons of travelling for work

Travelling for work can be an exciting prospect for many, but it also has its drawbacks. Here are some pros and cons to consider when it comes to travelling for work:

Pros:

• Independence and break from routine: Travelling for work can provide a sense of independence, especially if you usually work in an office environment with a hands-on manager. It offers a break from the daily routine and a chance to explore new places.
• Networking and team-building: Travelling with colleagues can foster stronger working relationships and provide opportunities for team-building. It can also help you expand your professional network, exposing you to new ideas and problem-solving strategies.
• Rewards and perks: Business travel often comes with perks such as frequent flyer miles, hotel rewards, rental car benefits, and other loyalty programs. These perks can supplement your income and enhance future personal travel plans.
• Exposure and business opportunities: Travelling for work allows employees to represent their company in new markets, creating valuable business opportunities. It can be a cost-effective way to advertise, train, or close sales, ultimately keeping the business at the forefront.

Cons:

• Time away from family and friends: One of the biggest drawbacks of travelling for work is the time spent away from loved ones. While technology can help bridge the gap, it doesn't replace the physical presence and quality time spent with family.
• Health and well-being: Maintaining a healthy lifestyle while travelling can be challenging. Long hours, unhealthy food options, and limited time for exercise can take a toll on your physical and mental well-being.
• Supervision and trust issues: Managing travelling employees can be difficult for supervisors, as direct supervision may not always be feasible. This can create trust issues, and employees may feel the need to "fake it to make it" when away from the office.
• Cost and burden: Business travel can be expensive for both the company and the employee. In addition to the direct costs, there may be added expenses such as childcare, house cleaning, or premade meals for those with families. The time spent travelling and the associated costs may outweigh the benefits for some.
• Limited cultural experiences: While travelling for work, you may not always have the opportunity to explore the cultural aspects of your destination. The experience often revolves around hotels, offices, and airports, leaving little time for authentic local experiences.

Ultimately, the decision to embrace a job with extensive travel depends on individual circumstances. For some, the independence and perks of business travel are enticing, while for others, the time away from home and the challenges of maintaining a healthy routine may be deal-breakers.

Frequently asked questions